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    DESKTOP TELLER BEST PRACTICES
DESKTOP TELLER BEST PRACTICES
We are happy to offer our business customers the ability to remotely deposit checks at your business, with the added benefit of a later cutoff time of 6:00 P.M.! With the convenience of remotely depositing checks, comes the responsibility for maintaining the security of those checks. Gulf Coast Bank & Trust Company requires that you securely store the original checks for at least 90 days, and then destroy the checks. Checks may be destroyed in various ways; an in-house shredder or professional shredder service are recommended. During the 90-day retention period the checks should be under lock and key in a file cabinet, or secure location within the business. We understand that some businesses may choose to keep the original checks longer due to industry requirements or record keeping practices; in that case the checks should remain securely stored.
Businesses that utilize desktop teller are asked to complete the following prior to making a deposit.
  1. Verify the date on the check is valid. Most checks are valid for 6 months, unless otherwise noted with a shorter time period.
  2. Confirm the check is made payable to a name that matches the account title and endorsement stamp being used.
  3. Endorse all checks for deposit with an endorsement stamp that is clearly visible.
  4. Total the amount of the checks prior to beginning the deposit
  5. The legal amount of a check is the amount in words, not in numbers. Ensure that these amounts match and if they do not, always use the amount in words.
  6. Validate the signature on the check.
  7. Now you are ready to remotely deposit your checks.
 
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